Harlem Hot Shots Workshop
Event Housing

If you have any questions, please feel free to email Ronda Wallace at rwallace426@gmail.com

NOTE: If you are an event guest looking for housing, please scroll down past the "Hosts" section in order to fill out the "Guests" form.

Hosts

WHAT IS EXPECTED OF ME AS A HOST?

• Please fill out the host information form below
• The Harlem Hot Shots Workshop runs May 26th and 27th. Expect you guests to stay with you for those 2 nights unless you hear otherwise.
• Contact your guest(s) to introduce yourself as soon as the Housing Coordinator has notified you.
• All that your guests expect is a place to sleep and access to a bathroom. (They will provide their own toiletries.)
• Determine what linens your guests will need to bring for themselves and be sure to let them know (ie, sleeping bag, sheets, blankets, pillow, etc.)
• You are not expected to provide meals for your guests. They should expect to take care of their own meals. If you decide that you want to provide some food or snacks, notify your guests and ask about their eating habits/allergies to avoid conflict.
• Let them know the best way to keep in touch with you both before and during the workshop. Your guests are strangers to the area and may look to you for help.
• Let them know your schedule for the event and be specific about what a reasonable time in the bathroom will be. Don't make assumptions about behavior!

First Name

Last Name

Address 1

Address 2

City

State

Zip

Phone

Alternate Phone

Email Address

Number of people you can host

Do you smoke?

Yes

Do you have any dogs?

Yes

Do you have any cats?

Yes

Can you provide transportation to and from your house to the event?

Yes

What kind of sleeping accomodations do you have? (ie, bed, couch, floor space, etc)

NOTE: When you are finished filling out your information, please scroll down past the guest form and click the submit button.

Guests

WHAT IS EXPECTED OF ME AS A GUEST?

• Please fill out the guest information form below
• The Harlem Hot Shots Workshop runs May 26th and 27th. Expect to stay with your host for those 2 nights unless you hear otherwise.
• Contact your host to introduce yourself as soon as the Housing Coordinator has notified you.
• Hosts will provide a place to sleep and access to a bathroom. (Expect to provide your own toiletries.)
• Expect to take care of your own meals, but some hosts may have some items or snacks on hand. (Lucky you!)
• Let your host know the best way to keep in touch with you both before and during the workshop.
• Let your host know what you can bring for yourself (linens, etc.).
• Let your host know to what you're planning for transportation. Let them know your schedule for the event and where to find you.
• Make your "getting ready" time as short and efficient as possible. Be reasonable in the bathroom so that it's accessible to others who need it.
• Do something for your host to express your gratitude. This isn't necessary, but it's nice and makes the overall hosting experience more positive.

First Name

Last Name

Email Address

Phone

Number of people in your party

Names of people in your party (Note, only one person per group needs to fill out this form as long as the other group members are listed here.)

Do you smoke?

Yes

Are you allergic to dogs?

Yes

Are you allergic to cats?

Yes

Do you need transportation to and from your housing to the event?

Yes

Any special accomodations needed?

***DISCLAIMER***

• PLEASE MAKE SURE YOU HAVE FILLED OUT ALL INFO ON EITHER THE HOST FORM OR GUEST FORM BEFORE CLICKING THE SUBMIT BUTTON.

• All housing requests must be submitted by May 19th.
• While we will do everything we can to match you with a host, we can’t guarantee it. You are responsible for finding alternative accommodations if this is the case.

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