Project Graduation Parent Volunteer Form

WANTED:  SENIOR, JUNIOR, SOPHOMORE & FRESHMAN PARENTS

PROJECT GRADUATION NEEDS YOUR HELP!

Without more volunteers to help plan this event, this may be the last year for the Project Graduation - All Night Grad event!!! 

The Project Graduation committee lost several key committee members due to their last student graduating in June and several more key committee members will be leaving after this year. In order for Project Graduation to continue this year for the class of 2020, we need parents to volunteer to help fill these PG committee positions this year.  Below is a list of the positions that we need volunteers for.  Meetings are once a month and last for approximately 60 - 90 minutes.  Some positions will require additional time outside of the meetings and attending the event itself.  This event cannot run without volunteers and it is a great event we would like to see continue for future senior classes.

We also are looking for volunteers to help out during the day and evening of Project Graduation 2020 (Monday, June 8, 2020 - Tuesday, June 9, 2020).  It takes over 50 volunteers to supervise this event.  

Please help us make Project Graduation 2020 a hugh success! 

Click here to see what Project Graduation is all about!

Thank you for your support and time!!!


Grades of Children Attending BRHS: *
Please use the space below to include any additional people who would like to help out with Project Grad 2020:

We are looking for volunteers to help contact local businesses for donations and sponsorships. We are also looking for a volunteer to be the Community Outreach Lead who will coordinate this effort. Our goal is to secure $5,000 in Sponsorships for Project Graduation 2020. *
6/8/20 - 10am - Noon: I would like to volunteer to help pick-up items for the event from one location and unload them at Broad Run High School. We will also be moving items from the PG shed located at BRHS into the school for the event. *
6/8/20 - 5pm - 9pm: I would like to help with Decorating and Setup at Broad Run High School. NOTE: If you have a SENIOR graduating, you will not be able to help during this time since graduation is at 7pm. *
6/8 - 8pm - 10:30pm: I would like to volunteer to pick up food and deliver to the Broad Run High School. NOTE: If you have a SENIOR graduating, you will not be able to help during this time since graduation is at 7pm. *

I would like to help DURING the party:

WE NEED VOLUNTEERS FOR THE PROJECT GRADUATION COMMITTEE!
 
The Project Graduation Committee is looking to fill several key slots that became vacant when the previous volunteers' last student graduated in 2019.  Volunteers who sign up for these slots should not have students who are graduating in 2020 and you must be able to commit to attending the monthly Project Graduation meetings held on the 1st Wednesday of the month at BRHS.  If we are not able to fill these key volunteer positions, Project Graduation 2020 may not happen.
 
- The Assistant Cafe Lead 1 volunteer will help the Cafe Lead in setting up the cafe area on the night of the event, icing down the drinks, coordinating all food deliveries and overseeing the cafe and volunteers.  They will also work with the Cafe Lead 2 volunteer for ordering the food/drinks, sending out sign ups, etc prior to the event.  This shift is from 6pm to 11:30pm.  

- The Assitant Cafe Lead 2 volunteer is will help the Cafe Lead for overseeing the cafe and volunteers during the event and clean up of the cafe area at the end of the night.  They will also work with the Cafe Lead 1 volunteer for ordering the food/drinks, sending out sign ups, etc prior to the event.  This shift is from 11:30pm - 5am.

- The Clean Up Lead volunteer is responsible for overseeing the clean up volunteers and cleaning up the Pavilion after the event.  This includes moving tables and furniture back to its original location, loading the truck with all of the Project Graduation boxes and equipment, etc.  The committee hires a janitor to do the vacuumiing and cleaning of the gym floor.  This shift is from 3am - 6am.
 
- The Main Door Entry volunteer is responsible for sitting at the entry of the school by the Aux Gym to ensure that only vendors, volunteers, and people delivery food enter.  This shift is from 5pm - 10:30pm.
 
- The Games and Contests Lead volunteer is responsible for running the various contests such as Hula Hoop and Limbo throughout the night and making sure that all of the games for Minute 2 Win It are organized.  They also can propose new games/contests.  This shift is from 10:30pm - 3am.
 
- The Security Lead volunter is responsible for overseeing the security and volunteers for the Pavilion which includes working together with the LCSO Deputy and PEvents Coordinator.  This shift is from 10:30pm - 5am.
 
- The Setup & Decorating Lead will oversee the student volunteers and adult volunteers and setup and decorate BRHS for the event.  We keep decorations to the minimal and setup is documentd.  This shift is from 5pm - 10pm.
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1st Shift (Various Times): I would like to volunteer for the following area.
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1:30am - 4am (Arrive by 1:20am): I would like to volunteer for the following area (NOTE: At 3am, all of the graduates go to the gym for the prize drawings. Volunteers are moved to Cleanup from 3am - 4am.
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3am - 5am: I would like to volunteer for the following area:
Confirmation emails will be sent out two weeks prior to the event.