NYAMB's 2023 Annual Conference & Awards Dinner Exhibit Space Rental Agreement: (ESRA)
Exhibiting Hours: October 24, 2023 (set up 9am-11am) / Exhibits Open October 24, 2025 Noon-8:45pm (dismantle 9:00pm
Read, Sign & Send.
- The exhibitor agrees to rent exhibit space in the at the NYAMB’s Annual Convention at the Marina Del Rey, 1 Marina Dr, Bronx, NY 10465. NYAMB will provide a 6' table, with 2 chairs. Exhibitor agrees to the set up and dismantle times (set up: Tuesday, October 24, 2023 between 9am-11am /dismantle: Tuesday, October 24, 2023 between 9pm-11pm. No exhibitor is permitted to dismantle their booth until after 8:45 pm unless permission has been granted by the NYAMB in advance in writing. No Exhibitor is permitted to set up their booth unless full payment has been received in advance of the date of the Conference & the required insurance certificate (see below) has been received along with the signed ESR agreement and required paperwork has been completed and submitted. Electronic registration on line is binding as is this document. Exhibitors who break down prior to 8:45 pm or promotes any marketing materials that are in direct competition with NYAMB programs will be accessed an additional fee of $1,000.00 and may not be permitted at future events.
- Security is Not Provided. The NYAMB, its employees, volunteers, and agents and venue shall NOT be responsible for any accident, claims, theft, loss packages, or charges made by an Exhibitor or a third party in performances of this agreement. It is recommended that all give aways and personal item not be left at the venue unattended. Exhibitors may bring their give aways the morning of the show between All exhibitors must be set up and ready to showcase by 11:30am Exhibitor agrees that the NYAMB may use exhibitor’s name, photos & logo in marketing for this and future events both in writing and the internet. This agreement is subject to the rules and regulations of the NYAMB and the event venue. Exhibitor may not assign, sublet, or share any part of a booth without the written consent of the NYAMB. No Exhibitor is permitted to promote any event that is in a direct competition with the works of the Association. No Exhibitor is permitted to host any company event during the evening prior to the Conference or during the day or directly following NYAMB’s Conference at the venue where the Conference is taking place or within a 15 mile radius. Any exhibitor wishing to host a private hospitality or company event must seek prior written approval from the NYAMB and may be subject to additional "hospitality" fees. REQUESTS FOR SUCH AN EVENT MUST BE SENT TO NYAMB VIA EMAIL to firstname.lastname@example.org AT LEAST 30 DAYS PRIOR TO THE DATE OF THE EVENT.
Cancellation & No-Show Event Policy: There are no refunds or credits issued due to cancellation or no shows. No exceptions.
Insurance Liability Certificate
Exhibitor assumes responsibility and liability for all claims of any type relating to or arising from its booth or Exhibitors operation thereof or materials displayed or distributed thereat, and for all damage, loss, theft, and injury to property and persons relating to or arising from the erection, movement, content, or operation of Exhibitor’s exhibit, and hereby agrees to indemnify the NYAMB for any loss or liability insurance with respect to same. In addition, Exhibitor agrees to carry liability insurance with respect to foregoing, with minimum coverage of $1,000,000 combined single limit (bodily injury and property damage/loss) issued to a carrier acceptable to the NYAMB. Exhibitor agrees that the New York Association of Mortgage Brokers (NYAMB) 180 E. Prospect Ave., Mamaroneck NY 10543 shall be shown as an additional insured with respect to said policy, and agrees to deliver to the NYAMB via email email@example.com or mail a certificate of liability Insurance no later than October 1st If exhibitor fails to provide a copy to the NYAMB it does not release the exhibitor from his responsibility to carry this insurance. Please email to: firstname.lastname@example.org with any quesitons or concerns.
Shipping: Please contact Edie Tella via email at email@example.com for shipping information.
Electrical: Please contact Edie Tella via email at firstname.lastname@example.org if you need to order electricity.
Show Kits & Booth Set Up: There is no pipe and drape or official show kits. Booths are set up around the perimeter of the grand ball room where the awards dinner will take place. Booth numbers will be assigned and sent to the main contact registrant via email.